Advanced Diagnostic Imaging (ADI) Accreditation Timeframes and Tips

Timelines

RadSite would like to remind outpatient imaging suppliers of several key accreditation timeframes that are established by RadSite and the Centers for Medicare and Medicaid Services (CMS):

• Application Timeframes. Accreditation timeframes have been established by RadSite and approved by CMS. They are identified in RadSite’s accreditation agreement and policies. See the table below for a summary of this information.
• Full Accreditation. The full accreditation cycle is three (3) years.
• Provisional Accreditation. Existing accredited imaging facilities that are opening a new imaging location or acquiring a new advanced diagnostic imaging system can qualify for a 120-day provisional accreditation. See this link to review the related CMS regulations.
• No Backdating of Certificates. CMS strictly prohibits the backdating of accreditation start dates. If there is a lapse in an imaging supplier’s accreditation due to failure to submit the application within the appropriate timeframe, RadSite cannot backdate the accreditation start date to cover the lapsed period. Accreditation begins upon approval from the RadSite Accreditation Committee. See this link for the related CMS regulations.
• Addressing Gaps in Accreditation. If an accredited organization has a gap in accreditation, RadSite will support the imaging supplier’s appeal with CMS, the Medicare Administrative Contractor (MAC), or private payer. Please note that, due to federal regulations, CMS rarely grants allowances for any lapses in accreditation.

Additional Helpful Tips

Below is some additional guidance to promote an effective accreditation review process:

• Be Proactive. Imaging suppliers should proactively manage and track their RadSite accreditation applications.
• Assign an Accreditation Coordinator. Applicants should appoint one or more staff to coordinate the accreditation review process, including communication with RadSite.
• Utilize RadSite Communications. RadSite sends out regular email reminders to applicants. Please ensure that the designated contact is someone currently at the facility who is overseeing the accreditation process. If there is a change of personnel, notify RadSite so that the correct contact information is available. RadSite should be notified of any portal account holder who is no longer with the applicant so the user’s role can be updated.
• Check the Physics Assessment. RadSite requires that the last annual physics report and phantom images be uploaded as part of the application. RadSite requires that the physics testing and report be completed within 12 months of the date of submission of the application.
• Check the Image Submissions. RadSite reviews three or more clinical studies for each ADI system, depending on the number of specialties undergoing accreditation. All studies must have been completed within six months of the date of submission of the application.
• Attend an Information Session. If you are new to RadSite (or need a refresher), schedule an information session. RadSite staff will review the applicable standards, review process and accreditation portal. This confidential session is not required to apply for accreditation.
• Take Advantage of Customer Service. RadSite values connecting with applicants during the review process. Don’t hesitate to call RadSite to chat with your customer service or accreditation coordinator representative. If you are unsure who the right person is, please call (443) 440-6007 or email a request via RadSite’s contact page.